Email task management in one briefing at the time you choose
InboxManager handles email task management by sending you one briefing email a day at the time you pick. It lists the replies you owe, the deadlines coming up, the threads waiting on other people and the few messages that changed since yesterday. You start the day with a short list of tasks pulled from your inbox, not with the inbox itself.
What the daily email briefing contains
The briefing is built from everything InboxManager already knows about your mail, so it reads like a note from someone who went through your inbox before you woke up. Each item links straight to the thread in Gmail or Outlook.
- 01 Replies you owe, taken from the Needs reply lane, each with the ask in one line and a note when a draft is ready.
- 02 Deadlines in the next days, with the thread they come from and who set them.
- 03 Waiting on others, the threads where you asked something and the answer is late.
- 04 What changed, decisions made in important threads since your last briefing, using the three-line view from the AI email summarizer.
- 05 Counts for Newsletters and Spam and cold pitches, so you know what you can skip.
Delivered at a time you choose
Some people want the briefing at 7:00 before the commute, others at 8:45 right before their first meeting, and some want it at the end of the day to plan tomorrow. You choose the hour and the time zone, and you can set a different time for weekdays and weekends or skip weekends entirely. The briefing arrives as a normal email in your connected mailbox, so it is the first thing in your inbox at that hour on every device.
Turning email into tasks you can finish
Email task management fails when every message becomes a to-do item. The briefing does the opposite and keeps the list short by grouping what belongs together and leaving out what does not need you. Three messages from the same customer about one order become one item. A newsletter that mentions a deadline does not become a task. An invoice that a rule sends to Finance shows up once, on the day the rule says, for example "Invoices from vendors go to Finance and remind me Friday." Items you finish in your mailbox disappear from tomorrow's briefing without you ticking anything.
Rules that shape the briefing
You can tune the briefing with the same plain English rules that drive sorting. "Put anything from the board at the top." "Leave out internal threads unless I am asked something." "Add a line for every contract that needs a signature this week." Rules apply from the next briefing.
What a founder reads before her first coffee
Picture the founder of an early-stage health software company. Her briefing arrives at 7:30 and opens with four replies owed: an investor asking for the updated deck, a candidate waiting on an offer decision, a pilot customer asking about data export, and a co-founder asking her to sign off on a vendor. Two of the four already have drafts ready from the AI email response generator. Below that, two deadlines: the payroll provider needs changes by Thursday, and an accelerator application closes on the 30th. Under waiting on others, a partner has not answered a proposal for six days, with a suggested nudge from the email follow up reminder. The briefing ends with "112 newsletters and 47 cold pitches sorted, nothing needs you there." She handles the four replies in fifteen minutes and opens her inbox only once before lunch.
Briefings for assistants and teams
Every user on a plan receives their own briefing, one per user per day. When an assistant manages an executive's mail through email delegation to executive assistant, the assistant's briefing can include the items they handle for the executive, and the executive's briefing can show only what is waiting for approval. On team addresses in the shared inbox software, the briefing shows unassigned conversations and anything that has waited too long, so the person on duty knows where to start.
Works with the five lanes
The briefing depends on good sorting, which comes from the AI email organizer. The better your lanes and rules fit your work, the shorter and more useful the briefing becomes.
Daily briefings on each plan
Every plan includes one daily briefing per user per day. The number of people who receive one depends on the users included in the plan.
| Plan | Daily briefings per month |
|---|---|
| Starter | 1 per user per day, for 1 owner and 1 assistant |
| Plus | 1 per user per day, for up to 5 people |
| Pro | 1 per user per day, for up to 25 people |
| Enterprise | 1 per user per day, for up to 100 people |
Full plan details are on the pricing page.
Can I get the briefing more than once a day
The briefing is one per user per day, so it stays short and worth reading. During the day, the Needs reply and Waiting lanes in your mailbox show the same items live.
Does the briefing go to my inbox or to a separate app
It arrives as a normal email in the mailbox you connected, at the time you choose. There is no separate app to open, and you can read it in the Gmail or Outlook app on your phone.
Can I pause the briefing while I am on vacation
Yes. Mark the dates you are away and the briefing pauses. When you return, the first briefing covers everything that still needs you from the time you were gone, grouped so it does not become a wall of text.
Is the email task management list stored somewhere else
No. Tasks are not copied into a separate task tool. They come from the threads in your mailbox, so when you reply, archive or mark a thread as done in Gmail or Outlook, the task is gone from the next briefing.
Start tomorrow with a short list
Connect Gmail or Outlook, choose your time, and let InboxManager send you one briefing with everything that needs you.